Trustee

Typical Annual Tasks and Meetings: 

• Participate in monthly Chapter Executive Committee meetings;
• Participate in bi-monthly Chapter committee meetings as designated by the Board of Trustee);
• Participate in monthly leadership meeting with President, President-Elect, and Immediate Past President;
• Participate in National Board of Trustees Town Hall meetings (typically quarterly or as needed);
• Attend virtual National Board of Trustee Spring meetings (typically two half day sessions);
• Attend and participate in National Board of Trustee Fall meetings (in person at ASLA Conference; typically 1.5 days prior to conference).

The trustee shall also:

• be informed on Chapter and Society goals and objectives, policies and procedures, programs and services, and activities and events.
• serve as an officer on the Executive Committee of the Chapter and serve as the Chapter representative on the Board of Trustees of the Society;
• facilitate the conduct of the business of the Society by bringing the Chapter perspective to the Board of Trustees and the national perspective to the Executive Committee and members of the Chapter;
• facilitate the conduct of the business of the Board of Trustees by serving on standing councils or committees, special study groups or task forces, or as a representative or delegate of the Society;
• assist with sponsorship and fundraising opportunities for the Chapter;
  
• perform such other duties as are customary for the office of chapter trustee, or as may be assigned or delegated by the Board of Trustees of the Society and the Executive Committee of the Chapter.

Note: The trustee shall be a Full Member elected for a term of three (3) years.  The trustee shall not serve more than two (2) consecutive terms.

President

Typical Annual Tasks and Meetings: 

• Set the time, place, and agenda for meetings of the Executive Committee;
  
• Participate in monthly Chapter Executive Committee meetings;
• Participate in bi-monthly Chapter committee meetings as designated by the President;
• Participate in monthly leadership meeting with Trustee, President-Elect, and Immediate Past President;
  
• Participate in National Chapter President's Council (CPC) Town Hall meetings (typically quarterly or as needed)
• Attend virtual National CPC Spring meetings (typically two half day sessions)
• Attend and participate in National CPC Fall meetings (in person at ASLA Conference; typically 1.5 days prior to conference)

The president shall also: 

• call special meetings of the Chapter; preside at meetings of the Chapter and the Executive Committee
• represent and act for the Chapter as directed by the Executive Committee and consistent with the policies of the Society as established by the Board of Trustees;
• in consultation with the Executive Committee, appoint the chairs and members of standing committees, other committees, and any special study groups or task forces;
• dismiss appointees for failure to act or other cause;
• serve as a member of the Chapter Presidents Council; oversee the management and administration of Chapter programs and budgets as adopted by the Executive Committee;
• designate and relieve an acting president;
• appoint interim trustees when vacancies occur during term;
• assist with sponsorship and fundraising opportunities for the Chapter;
  
• report on the state of the Chapter at the annual meeting of the Chapter;

Note: The president shall be a Full Member, will have served as the president-elect, and will serve for a term of one (1) year. The following term will be Immediate Past President.

President-Elect

Typical Annual Tasks and Meetings: 

• Participate in monthly Chapter Executive Committee meetings;
• Participate in bi-monthly Chapter committee meetings as designated by the President;
• Participate in monthly leadership meeting with Trustee, President, and Immediate Past President;
  
• Attend virtual National CPC Spring meetings as needed (typically two half day sessions)
• Attend and participate in National CPC Fall meetings (in person at ASLA Conference; typically 1.5 days prior to conference)

The President-Elect shall also: 

• represent and act for the Chapter as directed by the president and consistent with the policies of the Society as established by the Board of Trustees;
• serve as acting president when designated by the president or the Executive Committee;
• assist with sponsorship and fundraising opportunities for the Chapter;
  
• perform such other duties as are customary for the office of chapter president-elect, or as may be assigned or delegated by the president.
  
  

Note: The President-Elect shall be a Full Member elected for a term of one (1) year. The following term will be President.

Immediate Past President

Typical Annual Tasks and Meetings: 

• Participate in monthly Chapter Executive Committee meetings;
• Participate in bi-monthly Chapter committee meetings as designated by the President.
• Participate in monthly leadership meeting with Trustee, President, and President-Elect;
  
• Lead and participate in the planning of the annual Chapter conference and/or symposium.

The immediate past president shall also: 

• represent and act for the Chapter as directed by the president and consistent with the policies of the Society as established by the Board of Trustees;
• serve ex-officio as a member of the Nominating Committee;
• serve as acting president when designated by the president or the Executive Committee;
• perform such other duties as are customary for the office of chapter immediate past president, or as may be assigned or delegated by the president;
• assist with sponsorship and fundraising opportunities for the Chapter;
• Assist the treasurer and executive director in the annual audit as needed.
  
  

Note: The immediate past president shall be a Full Member serving for a term of one (1) year. 

Secretary

Typical Annual Tasks and Meetings: 

• Participate in monthly Chapter Executive Committee meetings;
• Participate in bi-monthly Chapter committee meetings as designated by the President;
• Maintain a record of the proceedings of the business meetings of the Chapter and the Executive Committee;
• Administer annual and special elections and notify candidates of election results
  

The secretary shall also: 

• prepare and issue notices of the meetings of the Chapter and the Executive Committee;
• prepare, issue, and receive ballots;
• serve ex-officio as a member of the Constitution and Bylaws Committee;
• maintain the Constitution and Bylaws of the Chapter;
• certify documents; and perform such other duties as are customary for the office of chapter secretary, or as may be assigned or delegated by the president.

The secretary shall be a Full or Associate Member elected for a term of two (2) years.

Treasurer

Typical Annual Tasks and Meetings: 

• Participate in monthly Chapter Executive Committee meetings;
• Participate in bi-monthly Chapter committee meetings as designated by the President;
• Present monthly and quarterly reports on the financial condition of the Chapter and year-end financial statements to the Executive Committee.
  
  

The treasurer shall also: 

• collect all fees, dues, charges, and other funds due the Chapter;
• be the custodian of all Chapter funds and disburse such funds only as authorized by the Executive Committee;
• keep the accounts of the Chapter that shall be open at all times to inspection by the Executive Committee;
• perform such other duties as are customary for the office of chapter treasurer, or as may be assigned or delegated by the president.
  
  

The treasurer shall be a Full or Associate Member elected for a term of two (2) years.

Member-at-Large

Typical Annual Tasks and Meetings: 

• Participate in monthly Chapter Executive Committee meetings;
• Participate in bi-monthly Chapter committee meetings as designated by the President;
• Assist and/or host up to two (2) events in their region of the Commonwealth.
  

The Member-at-Large shall also: 

• be informed on Chapter goals and objectives, policies and procedures, programs and services, and activities and events;
• serve as Section Chair for their region of the Commonwealth and represent that region on the Executive Committee of the Chapter;
• perform such other duties as may be assigned or delegated by the Executive Committee of the Chapter.

The at-large members shall be Full or Associate Members elected for a term of two (2) years.

Executive Committee Members General Responsibilities

• approve proposed amendments to the Constitution;
• enact Bylaws and amend existing Bylaws;
• set the time and place for annual meetings of the Chapter;
• solicit, prepare, and submit nominations for Fellow as appropriate;
• elect Chapter Honorary Members;
• issue public statements in the name of the Chapter;
• establish annual dues;
• levy special assessments;
• approve petitions before the Society for establishment of Chapter sections, oversee section operations, and recommend section disbandment;
• petition the Society to charter student and student affiliate chapters, support student and student affiliate chapter activities, and recommend student and student affiliate chapter charter revocation;
• designate and relieve an acting president;
• take action when a Chapter officer fails to act;
• approve the slate for annual and special elections;
• break ties in annual and special elections;
• fill Executive Committee vacancies occurring during term;
• designate nonvoting members of the Executive Committee;
• create and abolish standing committees and other committees;
• provide advice and counsel to the president on committee appointments;
• establish Chapter goals and objectives;
• adopt Chapter programs and budgets; administer contracts, authorize expenditures, and serve as custodian of all Chapter property;
• direct staff activities and contract support services;
• prepare Chapter annual reports including year-end financial statements.

Map of Chapter's Regional Sections